- FundraisingApplicationForm

Fundraising and Community Events Vendor Application Form

* Required Fields

Form Completed By *

Vendor

SCDSB staff

Staff information *

School name / department:

Staff email address:

Vendor name: *

Vendor contact name: *

Vendor contact email: *

Vendor website:

Vendor address:

Anticipated cost to the school: *

Vendor Services: * (Select all that apply)

Fundraising	Food truck and/or event catering
Inflatables and/or party rentals	Domesticated animals and/or petting zoos
Vendor market	After school community event (organized by school)

Note: If you are looking to present to students during the school day, please complete the Field Trips and Presentations Application Form

Fundraising Information

Product description:

Characters remaining: /500

Please describe how the fundraising activity will generate funds, including how revenue is collected, and how proceeds are distributed to the school.

Characters remaining: /500

Food truck and/or event catering Information

Details:

Characters remaining: /500

Catering company/food truck sales vendors require insurance and proof of a recent health inspection

I agree to provide upon request

Attached to the application

Inflatables and/or party rental Information

Details:

Characters remaining: /500

Bouncy castles and or house are not permitted

I agree to not provide bouncy castle and/or house

Vendor must provide proof that their equipment is inspected annually by the Technical Safety Standards Association (TSSA) and provide proof of liability insurance

I agree

Installation will be performed by the company

I agree

Inflatables must be closed in the event of high winds

I agree

Full inflatables require two adults supervising

Training instructions will be provided to school staff
Staff hired by vendor will supervise

Domesticated animals and/or petting zoos Information

Details:

Characters remaining: /500

Animals must be familiarized with crowds

Animals are domesticated/ familiarized with crowds

Animals must have required vaccinations and/or letter of approval from a veterinarian

Documents will be provided upon request
Documents attached to the application

Require that a hand washing facility available

We will provide a handwashing facility
We will work with the school to make handwashing facility available

Vendor Market Information

Please describe products/services you will be selling/promoting:

Characters remaining: /500

After school community event Information

Details:

Characters remaining: /500

Acknowledgements

SCDSB is not responsible for any personal injury, damage, loss or theft of clothing/equipment.

All applicable SCDSB policies and procedures will be followed.

All services will align with the SCDSB Strategic Priorities.

Compliance with SCDSB Policy 3135 Human Rights and Equity is mandatory. Any form of discrimination, harassment, bullying, hate-related behavior, or aggression based on protected grounds under the Ontario Human Rights Code will not be tolerated.

All content must be age and event appropriate, and must not contain any swearing, racist, or otherwise inappropriate language. For further guidance, please refer to the SCDSB Human Rights and Equity Office advisories by clicking here

No photographs or videos shall be taken or disseminated without obtaining prior consent from the parent(s) or legal guardian(s).

All applicable Ophea guidelines shall be reviewed, and all physical activities shall adhere to the Ontario Physical Activity Safety Standards in Education as outlined at https://safety.ophea.net

Only the information approved within this application will be shared. No additional information will be presented or communicated to students.

All advertising and/or promotional materials will be submitted for review using the designated advertising request form.

SCDSB staff reserve the right to terminate any field trip or presentation, or to remove a vendor from the Field Trips and Presentations Approved Vendor List, at any time if the content, services, or personnel provided by the vendor are found to be misaligned with the SCDSB Strategic Priorities

The vendor must provide any and all applicable documentation upon request. Such documentation includes, but is not limited to, certificates of insurance, TSSA certificates, health certificates, and/or animal immunization records, if applicable.

Principals, school staff, and school council members do not have the authority to bind the board. SCDSB staff organizing the field trip and/or presentation will provide any and all vendor contracts, waivers, agreements, and/or vendor registrations to the contracts department for review and signature.

Dunk tanks, bouncy castles/houses, trampolines, and/or wild animals are not permitted.

Equipment is only permitted on school property the day of the event.

Attachments

Applications must include comprehensive details of the presentation materials, including but not limited to presentation notes, slides, consent forms, waivers, registration forms, surveys, handouts, giveaways, and literature. All submitted content must align with the Ontario curriculum. Please note that incomplete submissions will not be considered for review.

Allowed file types are: pdf, doc, docx, xls, xlsx, jpg, jpeg, gif, png, tif, txt, rtf, ppt and pptx
Note: Users are allowed to submit up to three attachments with the maximum file size of 25MB each. If your attachment exceeds the allowable file size, please email corporateservices@scdsb.on.ca to arrange for an alternate method of sending the large document.

File upload: