- VendorApplicationForm

NOTE: Vendors interested in applying to participate in school/community events including vendor markets, party rentals, catering companies, food trucks and DJs, please complete the Fundraising and Community Events Vendor Application form located on the SCDSB website.

Form Completed By *

Vendor

SCDSB staff

Staff information *

School name / department:

Staff email address:

Field Trip Venue Information

Facility is wheelchair accessible:

Activities at venue:

Characters remaining: /500

Maximum number of attendees:

Presentation Information

Title: *

Topic/summary/description of service(s): *

Characters remaining: /500

Content available in French:

Video link(s): *

Equipment supplied by vendor: *

Characters remaining: /500

Equipment to be supplied by the school: *

Characters remaining: /500

Classroom preparation and/or follow up activities: *

Characters remaining: /500

Acknowledgements

Compliance with SCDSB Policy 3135 Human Rights and Equity is mandatory. Any form of discrimination, harassment, bullying, hate-related behavior, or aggression based on protected grounds under the Ontario Human Rights Code will not be tolerated.

All content must be age and event appropriate, and must not contain any swearing, racist, or otherwise inappropriate language. For further guidance, please refer to the SCDSB Human Rights and Equity Office advisories by clicking here.

No photographs or videos shall be taken or disseminated without obtaining prior written consent from the parent(s) or legal guardian(s).

All applicable Ophea guidelines shall be reviewed, and all physical activities shall adhere to the Ontario Physical Activity Safety Standards in Education as outlined at https://safety.ophea.net

Only the information approved within this application will be shared. No additional information will be presented or communicated to students.

All advertising and/or promotional materials will be submitted for review using the designated advertising request form.

SCDSB staff reserve the right to terminate any field trip or presentation, or to remove a vendor from the Field Trips and Presentations Approved Vendor List, at any time if the content, services, or personnel provided by the vendor are found to be misaligned with the SCDSB Strategic Priorities.

The vendor must provide any and all applicable documentation upon request. Such documentation includes, but is not limited to, certificates of insurance, TSSA certificates, health certificates, and/or animal immunization records, if applicable.

Principals, school staff, and school council members do not have the authority to bind the board. SCDSB staff organizing the field trip and/or presentation will provide any and all vendor contracts, waivers, agreements, and/or vendor registrations to the contracts department for review and signature.

JK	SK
Grade 1	Grade 2
Grade 3	Grade 4
Grade 5	Grade 6
Grade 7	Grade 8
Grade 9	Grade 10
Grade 11	Grade 12 and adult learners

Field Trips and Presentations Vendor Application Form

* Required Fields

NOTE: Vendors interested in applying to participate in school/community events including vendor markets, party rentals, catering companies, food trucks and DJs, please complete the Fundraising and Community Events Vendor Application form located on the SCDSB website.

Form Completed By *

Staff information *

Vendor name: *

Vendor contact name: *

Vendor contact email: *

Vendor website: *

Vendor address: *

Target Grades: *(Select all that apply)

Vendor Services: * (Select all that apply)

Total cost: *

Cost per student: *

Curriculum connection(s): *

Note(s) from vendor:

Field Trip Venue Information

Facility is wheelchair accessible:

Activities at venue:

Maximum number of attendees:

Presentation Information

Title: *

Topic/summary/description of service(s): *

Content available in French:

Video link(s): *

Equipment supplied by vendor: *

Equipment to be supplied by the school: *

Classroom preparation and/or follow up activities: *

Acknowledgements

Attachment