Field Trips and Presentations Application Form
* Required Fields
Form Completed By *
Vendor
SCDSB staff
Staff information *
School name / department:
Staff email address:
Vendor name: *
Vendor contact name: *
Vendor contact email: *
Vendor website: *
Vendor address: *
Target Grades: *(Select all that apply)
SK
JK
Grade 1
Grade 2
Grade 3
Grade 4
Grade 5
Grade 6
Grade 7
Grade 8
Grade 9
Grade 10
Grade 11
Grade 12
Secondary School Programs: (Select all that apply)
Arts
Co-op
English/languages
Experiential Learning
Life Skills/ Learning Centre Program
Math
OYAP
Outdoor Education
Physical Education
SHSM Program
Sciences
Social Sciences
Technological education and skilled trades
Vendor Services: * (Select all that apply)
Field trips - students travel to venue
Field trips - students travel to venue - presentation at venue
In-school presentation - guest speaker/presentation at school
In-school presentation - virtual presentation
In-school presentation - author visit
In-school presentation - indigenous guest speaker, knowledge keeper, elder
In-school presentation - community speaker
In-school presentation - adjudicator
Special event - inflatable obstacle/party rental
Special event - catering company/food truck
Special event - domesticated animals/petting zoo
DJ
Total cost: *
Cost per student: *
Curriculum connection(s): *
Characters remaining:
/500
Note(s) from vendor:
Characters remaining:
/500
Field Trip Venue Information
Facility is wheelchair accessible:
Activities at venue:
Characters remaining:
/500
Maximum number of attendees:
Presentation/Special Event Information
Title: *
Topic/summary/description of service(s): *
Characters remaining:
/500
Content available in French:
Video link(s): *
Equipment supplied by vendor: *
Characters remaining:
/500
Equipment to be supplied by the school: *
Characters remaining:
/500
Classroom preparation and/or follow up activities: *
Characters remaining:
/500
Acknowledgements
All services will be aligned with the SCDSB
Strategic Priorities
.
Compliance with
SCDSB Policy 3135 Human Rights and Equity
is mandatory. Any form of discrimination, harassment, bullying, hate-related behavior, or aggression based on protected grounds under the Ontario Human Rights Code will not be tolerated.
All content must be age and event appropriate, and must not contain any swearing, racist, or otherwise inappropriate language. For further guidance, please refer to the SCDSB Human Rights and Equity Office advisories by
clicking here
No photographs or videos shall be taken or disseminated without obtaining prior written consent from the parent(s) or legal guardian(s)
All applicable Ophea guidelines shall be reviewed, and all physical activities shall adhere to the Ontario Physical Activity Safety Standards in Education as outlined at
https://safety.ophea.net
Only the information approved within this application will be shared. No additional information will be presented or communicated to students.
All advertising and/or promotional materials will be submitted for review using the designated
advertising request form
.
SCDSB staff reserve the right to terminate any field trip or presentation, or to remove a vendor from the Field Trips and Presentations Approved Vendor List, at any time if the content, services, or personnel provided by the vendor are found to be misaligned with the SCDSB
Strategic Priorities
.
The vendor must provide any and all applicable documentation upon request. Such documentation includes, but is not limited to, certificates of insurance, TSSA certificates, health certificates, and/or animal immunization records, if applicable.
Principals, school staff, and school council members do not have the authority to bind the board. SCDSB staff organizing the field trip and/or presentation will provide any and all vendor contracts, waivers, agreements, and/or vendor registrations to the contracts department for review and signature.
Attachment
Applications must include comprehensive details of the presentation materials, including but not limited to presentation notes, slides, consent forms, waivers, registration forms, surveys, handouts, giveaways, and literature. All submitted content must align with the Ontario curriculum. Please note that incomplete submissions will not be considered for review.
Allowed file types are: pdf, doc, docx, xls, xlsx, jpg, jpeg, gif, png, tif, txt, rtf, ppt and pptx
Note: Users are allowed to submit one attachment with the maximum file size of 25MB. If your attachment exceeds the allowable file size, please email presentations@scdsb.on.ca or fieldtrips@scdsb.on.ca to arrange for an alternate method of sending the large document.
File upload:
Submit