Delegation Request

Delegation Request Form

Please note that your request to delegate and presentation materials must be submitted no later than 1 p.m. one week prior to the Board or Standing Committee meeting.

Presentation location

Delegations will take place in-person at the Simcoe County District School Board Education Centre located at 1170 Highway 26, Midhurst (across from the museum).

Required fields are marked with asterisks (*)

Have you or the group/organization that you are representing delegated the Board within the previous 12 months?*

If yes, please provide the topic of your previous delegation.

Meeting details

Please indicate which meeting you wish to delegate at by selecting an option from the drop-down box

Please click the link below to see upcoming meetings.

Upcoming board and standing committee meetings

Requested delegation date:*

Name of group/organization (if applicable)

Name of the person requesting the delegation*

Contact email of the person requesting the delegation*

Phone number of the person requesting the delegation*

Presenter details

First presenter

Name of first presenter*

Email of first presenter*

Phone number of first presenter*

Mailing address of first presenter*

Second presenter (if applicable)

Name of second presenter

Email of second presenter

Phone number of second presenter

Mailing address of second presenter

Delegation details

Brief statement of purpose of delegation*

Presentation type:*

Does a member of your delegation have accommodation needs?*

If yes, please provide a brief description of the accommodation need.

Document upload(s)

The complete written submission (including a copy of the speaking points for a verbal presentation, or a copy of the PowerPoint presentation, if applicable) must be attached to this form. All documents must be in legible format and must not contain any defamatory remarks.

Allowed file types are: pdf, doc, docx, xls, xlsx, jpg, jpeg, gif, png, tif, txt, rtf, ppt and pptx

Note: The maximum file size is 25MB. If your attachment(s) exceed the allowable file size, please contact the Executive Assistant to the Board by telephone at 705-734-6363 ext. 11231 or email at delegations@scdsb.on.ca to arrange for an alternate method of sending the large document.

File upload:

I have read and understand the following points:

You are allowed up to 10 minutes for your delegation and trustees will have up to 10 minutes for questions of clarification.
You may make your delegation either by yourself or with one other person (presenters are the person[s] whose names have been provided on this form)
All delegation presentation materials must be submitted no later than 1 p.m. one week prior to the Board or Standing Committee meeting for approval. All presentations are limited to the topics and content related to the approved delegation presentation.
All presentations (whether in-person or in writing) must be respectful, civil, directed through the Chairperson and consistent with the Ontario Human Rights Code, and Canadian Charter of Rights and Freedoms.
Delegations which do not adhere to these requirements may be directed to proceed in writing, may be shortened or terminated as may be determined appropriate by the Chairperson in the circumstances.

Please note:

A delegation request does not guarantee the approval of your request for a delegation. The SCDSB reserves the right to have a delegation heard at a different Board or Standing Committee meeting and/or on an alternative date than has been selected. The SCDSB may also request a presentation in written format as opposed to verbal or PowerPoint. Individuals who have submitted a delegation request will be contacted and advised of the status of their request once it has been reviewed. The Board shall decline to hear a delegation if:

The delegation has addressed the Board or one of its committees on the same matter within the previous 12 months, and the Board shall instead request a written submission that will be distributed to all trustees (the Board may by motion authorize a further delegation presentation by the same delegation on the same matter).
The subject matter is not within the jurisdiction of the Board.
The subject matter contravenes the Ontario Human Rights Code.

Please be aware that, under the Municipal Freedom of Information and Protection of Privacy Act, information submitted will be considered to be public information and may be subject to full disclosure. Board and Standing Committee meetings are live streamed and recorded. Presentations and information attached to this form may be made available to the public. The minutes and recording of the meeting will reflect the delegation.